CIMAT Alumni Association, Coimbatore (CAA) – Constitution & By-Laws

1. Definitions

a) Society – Refers to the CIMAT Alumni Association, Coimbatore (CAA).

b) CAA Executive Committee – The Board of Managers of the CIMAT Alumni Association, Coimbatore.

c) CAA Office Bearers – Includes the President, Vice-President, Secretary, Joint Secretary, and Treasurer.

d) Year – The financial year, beginning on 1st April and ending on 31st March.

e) Act – The Societies Registration Act 21, 1860.

f) General Body – Consists of all registered members of the CIMAT Alumni Association, Coimbatore.

g) CAA Office – A designated space within CIMAT, Coimbatore, allotted by the Dean for the Association’s operations.

h) Common Expenses – Includes:

Lawfully assessed member contributions.

Expenses approved by the General Body.

Expenses recognized under the Act or By-Laws.

(All undefined terms shall carry meanings as per the Societies Registration Act, 1860.)

2. Registered Office

📍 Administrative Building, Coimbatore Institute of Management and Technology (CIMAT), Coimbatore – 641109.

3. Nature of Association

Non-political

Non-profiteering

Social organization

4. Aims & Objectives

1.Foster unity among CIMAT alumni and students.

2.Strengthen networking and collaboration among members.

3.Assist alumni in career development and placements via industry and institutional ties.

4.Promote awareness of advancements in Management Studies.

5.Enhance CIMAT’s reputation as a premier management institution.

6.Collaborate with government, universities, and corporates for policy development.

7.Establish a welfare corpus fund.

8.Engage with similar associations globally.

9.Encourage co-curricular and socio-cultural activities.

5. Powers of the Association

Enter agreements with universities, companies, or organizations.

Accept donations, manage funds, and invest surplus amounts.

Buy, sell, lease, or manage Association property.

Hire/fix remuneration for employees/service providers.

Maintain bank accounts, assess member contributions, and raise funds.

Administer assets and pay subscriptions to allied organizations.

6. General Body

Supreme Authority:

• Final decision-making body.

Membership Eligibility:

• Graduates/postgraduates of CIMAT (Life Membership: ₹1000/$20).
• Faculty (served ≥2 years) – eligible for life membership.
• Current students (₹500 fee; balance ₹500 upon graduation).

Types of Members:

• Chief Patron (Principal of CIMAT).
• Patron (Dean of CIMAT).
• Life Members (Alumni/Faculty).
• Student Members (Current students).

Duties of Members:

• Adhere to By-Laws.
• Promote Association objectives.
• Pay dues promptly.
• Avoid actions detrimental to the Association.

7. Meetings & Governance

Annual General Meeting (AGM): Held by 31st May (30-day notice).

Special/Extraordinary Meetings: Require 10% member requisition or Executive Committee approval.

Quorum:

• General Body: 10% of members (or 20 minimum).
• Amendment Decisions: 3/5th majority.

Voting: One member = one vote. President holds casting vote.

8. Executive Committee

Composition: Elected members (2-year term, re-election allowed).

Key Roles:

• President: Presides meetings, represents CAA.
• Vice-President: Acts in President’s absence.
• General Secretary: Manages records, correspondence, and meetings.
• Joint Secretary: Assists Secretary.
• Treasurer: Handles finances, audits, and bank operations.
• Meetings: Quarterly (1/3rd quorum).

9. Funds & Audit

Bank accounts operated jointly by Secretary & Treasurer.

Surplus funds invested for optimal returns.

Annual audit by appointed Chartered Accountant.

10. Amendments & Dissolution

By-Law Amendments: Require 2/3rd majority in General Body.

Dissolution:

• 3/5th majority vote.
• State Government approval (per Societies Act).
• Residual assets transferred to another society/Govt.